Employees do not have to spend most of their time on administration and waiting for signed documents to be filed. They can concentrate on their core activities with the greatest added value. Faster confirmation and digital signatures on all documents with customers, suppliers, partners or employees will also speed up the flow of money into the business.

Benefits of electronic signatures 

1. Speeding up business processes: by reducing all agreement times, the flow of money into the company is accelerated

2. Reduced costs: costs associated with printing, scanning and archiving paper documents are eliminated

3. Increased productivity: teams focus on key activities and don't spend time on administration

Examples of documents for electronic signing

• SALES - order, framework contract, purchase, lease, reservation, work, cooperation, price list, terms and conditions - GTC, confidentiality agreement - NDA, personal data processing - GDPR, declaration of origin of funds - AML, affidavit, power of attorney, code of ethics, etc.

• DELIVERY - statement of work, handover report, service report, vehicle handover report, home inspection, inspection, delivery note, purchase order, credit note, etc.

• HR - Formal offer of employment, work performance agreement, "pink" tax declaration, contract for use of company vehicle, receipt of work equipment, employee familiarisation with regulations, attendance sheets for training, material liability, payroll deductions.

  Note: the employment contract, pay slip, termination notice, credit slip, etc. are still regulated by the Labour Code , but they can be signed electronically on one device at the workplace, then they do not need to be delivered.

The area of electronic signing is governed by the EU eIDAS Directive, which significantly simplifies the conclusion of common commercial agreements outside the public administration.

How does it work

1. The system prepares the documents to be signed - uploading documents to be signed and/or entering supporting data.

2. The documents are sent to all signatories for digital signature.

3. The signed documents or data on the status and result of the signing are received back and the next steps can be automatically started "in reverse".

Google Workspace - Everything you need to help you work efficiently is now in one place

• Thoughtful integration of your favourite tools - Google Workspace is an integrated workspace that's easy to use and saves you time organizing tasks, so you can spend more time working.

• Smart suggestions help you prioritize - Focus on what's important and let Google do the rest. The best AI and search technologies in the industry will help you work smarter.

• Flexible solutions for every business - Work from anywhere, on any device (even offline), and use tools that help you integrate, customize, and extend Google Workspace to meet all your team's specific needs.

Connecting to Signi 

The link will allow to fully automate processes involving legally provable consent of customers, suppliers, future employees with any documents in the online environment. Learn more about speeding up processes across industries and agendas.

Do you want to know more?

You can see a more detailed description of Google Workspace functionality in the Signi.com blog. (CZ)

Next steps

• Contact Signi.

• You can set up the Integromat connection yourself or get it from Dáváme, Kompass and other Integromat partners.