Faster signing of documents with customers, suppliers, partners or employees will speed up processes and the flow of money into the company. Employees focus on their core activities with the greatest added value. They don't have to spend time on paperwork and waiting for signed documents to be archived.

Benefits of electronic signatures 

1. Speeding up business processes: by reducing all agreement times, the flow of money into the company is accelerated

2. Reduced costs: costs associated with printing, scanning and archiving paper documents are eliminated

3. Increased productivity: teams focus on key activities and don't spend time on administration

Examples of documents for electronic signing

• SALES - order, framework contract, purchase, lease, reservation, work, cooperation, price list, terms and conditions - GTC, confidentiality agreement - NDA, personal data processing - GDPR, declaration of origin of funds - AML, affidavit, power of attorney, code of ethics, etc.

• DELIVERY - statement of work, handover report, service report, vehicle handover report, home inspection, inspection, delivery note, purchase order, credit note, etc.

• HR - Formal offer of employment, work performance agreement, "pink" tax declaration, contract for use of company vehicle, receipt of work equipment, employee familiarisation with regulations, attendance sheets for training, material liability, payroll deductions.

  Note: the employment contract, pay slip, termination notice, credit slip, etc. are still regulated by the Labour Code , but they can be signed electronically on one device at the workplace, then they do not need to be delivered.

The area of electronic signing is governed by the EU eIDAS Directive, which significantly simplifies the conclusion of common commercial agreements outside the public administration.

How does it work

1. The system prepares the documents to be signed - uploading documents to be signed and/or entering supporting data.

2. The documents are sent to all signatories for digital signature.

3. The signed documents or data on the status and result of the signing are received back and the next steps can be automatically started "in reverse".

ArcEkIS - open, modular information system 

ArcEkIS is an open, modular information system that integrates accounting with other specific modules according to the needs of the company on one data base. There are modules for lending, leasing, factoring, financing of inventory in the field of used cars , debt collection and more.

• The system is comprehensive, including both BackOffice and FrontOffice functionality within the server components and data sources for the DataWarehouse. The superstructure part of DataWarehouse can be implemented if the customer is interested. The system also includes web components that enable the implementation of customer web applications for work over the Internet (e.g. Internet banking for credit unions or the work of dealers in the case of leasing and credit).

• The system enables the accounting of multiple companies and also supports the preparation of consolidated financial statements.

• ArcEkIS communicates with MS Office products and similar products from other vendors. It allows users to define or modify optional output document formats, perform analytical work, e.g. in Excel, or otherwise use the tools at their disposal.

• In the context of print outputs, it implements output in PDF format, in output documents it is possible to use all formatting means defined in the XML-FO standard (tables, lists, images, ...) and barcodes of common types. The system is also capable of generating other document types such as RTF, XLS and DOC.

• ArcEkIS is flexible in functionality, graphical design and operating environments and is easily configurable by the user.

• The system is scalable, allowing for sophisticated staging of settled data for very large data sets. The system supports n-layer architecture and high availability technologies.

• ArcEkIS has an open communication interface to almost any data formats (EDI, XML, ...) and works with standard ERP applications and has been proven to work with SAP.

• The way to quality assurance in FBL Group projects is to use a proven in-house methodology for project management. This methodology was developed in cooperation with BDO-IT during implementations at Santander Consumer Finance and Leasing Česká Spořitelna.

• ArcEkIS has been certified by a forensic expert for use in a betting company.

• The accounting part is audited at customers by renowned companies, such as Deloitte Audit s.r.o., BDO IT a.s.

Connecting to Signi 

The link will allow to fully automate processes involving legally provable consent of customers, suppliers, future employees with any documents in the online environment. Learn more about speeding up processes across industries and agendas.

Incorporation of SIGNI signing into the process implemented in ArcEKIS

Next steps