Useful Signi Features for HR Departments

In this article, we have prepared an overview of all the useful features that can significantly simplify the work of HR departments.

Key features

• Sending multiple documents within a single envelope Send an employee an employment contract along with attachments in a single envelope.More here
• Signing on a single device When you need to sign a document directly in the office on the spot.More here
• Delivery by legal fiction The employee can sign the document, but if they do not, after 15 days the document is considered delivered.More here
• Login via SSO Thanks to Single Sign-On (SSO) integration, your employees can log in to Signi securely and conveniently using their company account, without having to remember additional passwords.More here
• Campaigns Ideal for bulk sending of hundreds of documents with dynamic fields.More here
• Signing documents with a qualified certificate For cases where a signature with increased legal weight is required.More here
• Global overview All documents clearly in one place for easy review.More here
• Bulk signing Save time with the ability to sign multiple documents at once.More here

Features we recommend setting up within workspace settings

1. Signing methods

• Biometric signature with stylus, Text, and Insert image are signing methods at the simple signature level.
• Different users prefer different methods – that is why you can set:
  • which method will be the default,
  • which methods will be allowed,
  • and which will not be available.

You can adjust this in the settings here:

If you want to hide an option, click the eye icon.

When signing, unregistered signatories will then see only the options you allow them:

➡ You can find more information here: Electronic signing in Signi

2. Verification via SMS before downloading the document

• This security measure applies only to the unregistered counterparty.
• If the counterparty wants to download the signed document, they will be sent an SMS PIN code.
• You can adjust this in the settings here:

3. Prohibiting backdating

• The counterparty cannot change the date of signing.

• Check this if you want to prevent the date from being changed to anything other than the current date.

4. Automatic conversion to PDF/A

• Suitable if you need to archive a document for a long period (e.g., in a trusted electronic archive).
• You can find more about the PDF/A format here: Adobe – PDF/A

Other features you can set up

1. Requiring an SMS PIN before displaying the document If you want to be sure that only a specific employee sees the document, you can set up verification via an SMS PIN before display. The employee receives an e-mail without attachments, clicks on the link, and must enter the code from the SMS before the content is displayed.
2. Disabling the option to change the phone number - So the employer can be sure that the SMS PIN is sent only to the employee's number, the option to change the number can be blocked for the counterparty.
3. Adding attachments by the counterparty You can ask the employee to upload, for example, copies of documents or other required materials to the document. Thanks to the counterparty attachment feature, the entire process takes place in one place and all materials remain safely stored with the relevant document. This feature is paid. If interested, please contact care@signi.com.

Trusted archive

Signi also includes document archiving. The archive ensures long-term and secure storage, automatically checks the integrity of documents and the status of signatures, so you can be sure of their validity even after many years.

The archive can be set for any number of years. This is a paid feature – if interested, please contact our team at sales@signi.com.

✨ Thanks to these features, you can streamline processes in the HR department, save time, and ensure maximum security when working with documents.