M-Files - Signi

Rychlejší podpis dokumentů se zákazníky, dodavateli, partnery či zaměstnanci zrychlí procesy i tok peněz do firmy. Pracovníci se soustředí na své klíčové činnosti s největší přidanou hodnotou. Nemusí trávit čas  administrativou a čekáním na podepsané dokumenty, které musí archivovat.

Faster signing of documents with customers, suppliers, partners or employees will speed up processes and the flow of money into the company. Employees focus on their core activities with the greatest added value. They don't have to spend time on paperwork and waiting for signed documents to be archived.

Benefits of electronic signatures 

1. Speeding up business processes: by reducing all agreement times, the flow of money into the company is accelerated

2. Reduced costs: costs associated with printing, scanning and archiving paper documents are eliminated

3. Increased productivity: teams focus on key activities and don't spend time on administration
   
   

Examples of documents for electronic signing

• SALES - order, framework contract, purchase, lease, reservation, work, cooperation, price list, terms and conditions - GTC, confidentiality agreement - NDA, personal data processing - GDPR, declaration of origin of funds - AML, affidavit, power of attorney, code of ethics, etc.

• DELIVERY - statement of work, handover report, service report, vehicle handover report, home inspection, inspection, delivery note, purchase order, credit note, etc.

• HR - Formal offer of employment, work performance agreement, "pink" tax declaration, contract for use of company vehicle, receipt of work equipment, employee familiarisation with regulations, attendance sheets for training, material liability, payroll deductions.

  Note: the employment contract, pay slip, termination notice, credit slip, etc. are still regulated by the Labour Code , but they can be signed electronically on one device at the workplace, then they do not need to be delivered.

The area of electronic signing is governed by the EU eIDAS Directive, which significantly simplifies the conclusion of common commercial agreements outside the public administration.

How does it work

1. The system prepares the documents to be signed - uploading documents to be signed and/or entering supporting data.

2. The documents are sent to all signatories for digital signature.

3. The signed documents or data on the status and result of the signing are received back and the next steps can be automatically started "in reverse".

M-Files the world's leading DMS

M-Files is the world's leading DMS from M-Files, a Finnish company that provides a suite of intelligent document management tools. But among other things, it is also a comprehensive tool for digitizing your business agenda with a focus on automating processes, workflows and all other work with your documents. We have now also implemented Signi into this platform and M-Files users can now sign their documents directly electronically.

Many companies use M-Files as a centralized storage and document management tool. This is because the platform allows you to intelligently track all work with documents, assign rights to individual users, monitor deadlines, etc. M-Files is therefore a popular solution for managing accounting documents, various contracts, invoices and so on.

Video on how Signi integration in M-Files looks like

Next steps

• More about M-Files (CZ)
• Contact Signi