Faster signing of documents with customers, suppliers, partners or employees will speed up processes and the flow of money into the company. Employees focus on their core activities with the greatest added value. They don't have to spend time on paperwork and waiting for signed documents to be archived.

Benefits of electronic signatures 

1. Speeding up business processes: by reducing all agreement times, the flow of money into the company is accelerated

2. Reduced costs: costs associated with printing, scanning and archiving paper documents are eliminated

3. Increased productivity: teams focus on key activities and don't spend time on administration

Examples of documents for electronic signing

• SALES - order, framework contract, purchase, lease, reservation, work, cooperation, price list, terms and conditions - GTC, confidentiality agreement - NDA, personal data processing - GDPR, declaration of origin of funds - AML, affidavit, power of attorney, code of ethics, etc.

• DELIVERY - statement of work, handover report, service report, vehicle handover report, home inspection, inspection, delivery note, purchase order, credit note, etc.

• HR - Formal offer of employment, work performance agreement, "pink" tax declaration, contract for use of company vehicle, receipt of work equipment, employee familiarisation with regulations, attendance sheets for training, material liability, payroll deductions.

  Note: the employment contract, pay slip, termination notice, credit slip, etc. are still regulated by the Labour Code , but they can be signed electronically on one device at the workplace, then they do not need to be delivered.

The area of electronic signing is governed by the EU eIDAS Directive, which significantly simplifies the conclusion of common commercial agreements outside the public administration.

How does it work

1. The system prepares the documents to be signed - uploading documents to be signed and/or entering supporting data.

2. The documents are sent to all signatories for digital signature.

3. The signed documents or data on the status and result of the signing are received back and the next steps can be automatically started "in reverse".

HELIOS Orange - information system for successful companies

HELIOS Orange is one of the most widely used enterprise information systems for the SME segment. The inspiration for the creation of this system came from the needs and wishes of our customers.

It is a modern information system that provides the user with a completely new and innovative approach to strategic corporate data. It speeds up everyday work and brings a range of new functionalities and improvements.

• Easier team collaboration - Significantly speed up the flow of electronic documents, get rid of unnecessary email typing and always get to important notes on documents. Communication center, smart workflow - Internal helpdesk.

• Modern and intuitive environment - Builds on the proven environment of common office applications. So training your employees is just a matter of moments. Intuitive operation - Web portal - Smart navigation.

• Clear reports and monitoring - Dashboards, reports and financial planning serve as a solid foundation for your quality management work. All in real time and accessible from anywhere. Project Overview - Planning - Telemetry.

Connecting to Signi 

The link will allow to fully automate processes involving legally provable consent of customers, suppliers, future employees with any documents in the online environment. Learn more about speeding up processes across industries and agendas.

Example of incorporating SIGNI signing into the HELIOS environment.

In the vehicle rental company, after entering all the necessary data, instead of "Print", "Send for signature" is selected and the contract with the filled in data and the necessary attachments is sent to the client for signature. The car is then driven to the client or just picked up at the appointed time. Alternatively, the electronic signature can be done directly at the dealership.

Next steps