eDoCat - Signi

Employees do not have to spend most of their time on administration and waiting for signed documents to be filed. They can concentrate on their core activities with the greatest added value. Faster confirmation and digital signatures on all documents with customers, suppliers, partners or employees will also speed up the flow of money into the business.

Benefits of electronic signatures 

1. Speeding up business processes: by reducing all agreement times, the flow of money into the company is accelerated

2. Reduced costs: costs associated with printing, scanning and archiving paper documents are eliminated

3. Increased productivity: teams focus on key activities and don't spend time on administration

Examples of documents for electronic signing*

• SALE - order, framework, purchase, lease, reservation, work, cooperation, price list, terms and conditions - GTC, confidentiality agreement - NDA, personal data processing - GDPR, declaration of origin of funds - AML, affidavit, power of attorney, code of ethics, etc.

• DELIVERY - statement of work, handover report, service report, vehicle handover report, home inspection, inspection, delivery note, purchase order, credit note, etc.

• HR - Formal offer of employment, work performance agreement, "pink" tax declaration, contract for use of company vehicle, receipt of work equipment, employee familiarisation with regulations, attendance sheets for training, material liability, payroll deductions.

  Note: the employment contract, pay slip, termination notice, credit slip, etc. are still regulated by the Labour Code , but they can be signed electronically on one device at the workplace, then they do not need to be delivered.

* The area of electronic signing is regulated by the EU eIDAS Directive, which significantly simplifies the conclusion of common commercial agreements outside the public administration.

How does it work

1. The system prepares the documents to be signed - uploading documents to be signed and/or entering supporting data.

2. The documents are sent to all signatories for digital signature.

3. The signed documents or data on the status and result of the signing are received back and the next steps can be automatically started "in reverse".

DMS eDoCat - Secure and intelligent management of corporate documents 

DMS eDoCat is a robust, widely configurable system based on the Alfresco system platform. Alfresco DMS is the leading open source alternative for Enterprise Content Management.

• Security, encryption - Security comparable to banking systems

• Big savings for small money - DMS as SaaS is affordable for small businesses

• All requirements met - ISO 9001 support and documentation according to legal standards

• Increasingly efficient - Open platform allows expansion with additional modules

Connecting DMS eDoCat and Signi

The link will allow to fully automate processes involving legally verifiable consent of customers, suppliers, future employees with any documents in the online environment. Learn more about accelerating processes across industries and agendas.

Example of sending a document for description directly from the eDoCat environment.

Next steps 

• Contact Signi
• Contact Onlio, the supplier of the eDoCat system