Verification Report and Data Retention

Verification report

For every completed verification, Signi generates a verification report — a sealed PDF with an audit record of the entire process: who verified, when, and by what means, which checks were performed and with what result, who approved or rejected the verification and when. It is your proof for any potential inspection — e.g. under AML law.

You can download the verification report from the verification detail (in the contact or document detail). For a document with multiple verified counterparties, you can download the verification reports of all of them at once.

The verification report is a different document than the signature audit trail (the audit trail of signing the document). The two complement each other: the audit trail proves who signed, the verification report proves that you verified who they are.

Retention of personal data

During verification, Signi processes sensitive personal data — copies of ID documents, selfies, birth numbers. Therefore:

• Data is retained only for the necessary period according to the data retention policy. For groups marked AML, rules corresponding to the statutory deadlines for AML-obliged entities apply.
• Once the period expires, the data is destroyed — copies of ID documents, selfies, and the verification report. In place of the verification report, Signi then issues a destruction certificate: a sealed proof of when and what was properly disposed of.
• Verification reports that you need to keep longer should be downloaded and archived on your own, while they are still available.

Where to go next

• Review and approval of verification
• For integrators: Verification reports via API

Related terms: remote identification · remote verification · counterparty identity verification