Verification record and data retention

ℹ️ The new version of Signi verification will be released to production during September 2026. Until then, the screens in the app may differ slightly from the description.

Verification record

For every completed verification, Signi generates a verification record — a sealed PDF with an audit trail of the entire process: who verified, when, and by what means, what checks were performed and with what result, and who approved or rejected the verification and when. It's your proof in case of an inspection — e.g., under the AML Act.

You can download the verification record from the verification detail (in the contact or document detail). For a document with multiple verified counterparties, you can download the verification records of all of them at once.

The verification record is a different document than the signing audit trail (the audit trail of signing the document). The two complement each other: the audit trail proves who signed, the verification record proves that you verified who they are.

Retention of personal data

During verification, Signi processes sensitive personal data — copies of ID documents, selfies, birth numbers. Therefore:

• Data is retained only for the necessary period according to the data retention policy. For groups marked AML, rules corresponding to the statutory time limits for AML-obligated entities apply.
• After the period expires, the data is destroyed — copies of documents, selfies, and the verification record. Instead of the verification record, Signi then issues a destruction certificate: a sealed document proving when and what was properly disposed of.
• Verification records you need to keep longer should be downloaded and archived on your side while they are still available.

Where to go next

• Checking and approving a verification
• For integrators: Verification records via API

Related terms: remote identification · remote verification · counterparty identity verification