HR - Onboarding - Signing onboarding documents with employer's representative's signature secured in advance

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In more complex organisations, it is typical that employment documents are first signed by an authorised representative of the employer, typically the managing director. But with a new employee, someone else signs the documents, typically the manager of the establishment or department.

Signing scenario

• Select the order of signatories is checked, i.e. the order of signing according to the scenario will be followed.

• Signature on one device is checked.

• The first signatory is an authorised representative of the employer, typically the Statutory Officer, Region Manager, Department and/or HR Manager.

• Someone else may be listed before him/her to formally review the documents and may reject them if something is amiss.

• Next, the person who will be signing the documents with the employee is listed as the Approver, i.e. their signature will not appear on the documents, and the new employee is listed last as the Signer.